Parent Teacher Conference Scheduling at Awty International School

‘Nightmare and Day’ Difference in Scheduling Parent-Teacher Conferences

Prior to using Flash Appointments for scheduling parent-teacher conferences, administrative assistant Amanda Thomas devoted four or five days to scheduling. Parents left their preferred meeting times on a telephone hotline. Amanda wrote down the messages and transferred the information to a Word document. She then called the parents back with their preferred times.

"It was a nightmare."

In the primary section, we have 580 students and 54 teachers. The school had to hire a person to do my job so I could complete the schedule on time. I just knew there had to be a better way to do this, so I asked our IT department to search for an online scheduler."

Flash Appointments scheduling allows the parents to log on to a Web-based calendar and select dates and times. The scheduler automatically sends a confirming email to the parents and to the teachers.

"Parents love it. It’s simple for everybody - especially for parents who are abroad since they avoid the cost of a telephone call."

After three years of using Flash Appointments, Amanda says she wouldn't change a thing.

"It's fantastic - a very, very good scheduling system that is perfect for education. It is easy to set up and easy to use. Flash Appointments saves us a lot of time and stress."

Amanda Thomas,
Administrative Assistant to Head of Primary School,
The Awty International School,
Houston, Texas